Terms and Conditions

So that we both have an understanding of what will be involved in the process of working together, please read and then sign my Terms and Conditions detailed below.


The terms and conditions apply to any work done on behalf of the Client (you) by the Editor (Emma Mitchell) in their capacity as proofreader and/or copy-editor.

  • The Editor will provide the services agreed upon – proofreading or editing – in writing, by the Editor and the Client.
  • The work will be carried out unsupervised and at such times and places as determined by the Editor and using the Editor’s own equipment.
  • The Editor will not subcontract out the work agreed upon to any third parties unless written consent is received from the Client.
  • The Editor confirms that they are self-employed, are responsible for their own income tax and National Insurance contributions, and will not attempt to claim any benefits granted to the Client’s employees.
  • The Editor is not VAT-registered.
  • The contract of service requires that the Client acknowledge, using the form below, that they have understood, and agree to these terms and conditions.

Project terms

The Client and the Editor will agree, prior to the commencement of the project, in writing, the following terms of the project:

  • The method in which the proofreading/editing will be carried out (e.g. MS Word).
  • How the manuscript will be annotated (e.g. Track Changes in MS Word).
  • The length of time required to complete the project, as determined by the Editor.
  • A cost for the project following the Editor’s assessment of a sample of the manuscript and a quote provided by the Editor, in writing, to the Client.
  • Any expenses that the Client will bear in addition to the costs of the proofreading/editing (e.g. printing, postage, and packaging if required).
  • The date by which the Client shall deliver the manuscript to the Editor.
  • The date by which the completed project shall be returned to the Client by the Editor.

Please note that if, upon receipt of the manuscript on which the work is to be carried out, it becomes clear that there is a need for significantly more work than anticipated following the original sample assessment, the Editor may renegotiate the costs and/or deadline, or decline to complete the project.


  • A quotation for the project will be provided to the Client, in writing, after the Editor’s assessment of the manuscript sample and a conversation between the Client and the Editor to determine the level of service required.
  • The Client will pay a fee based on the word count of the manuscript with the cost being worked out per 1000 words (rounded up or down to the nearest 1000 e.g. 85,679 words will be charged at 86,000 words).
  • Once the cost has been agreed, in writing, between the Client and the Editor, it will be non-negotiable unless the Client extends the word count by more than 1000 words, or requests additional services. In these events, a revised quotation will be provided and a new deadline will be negotiated. A reduction in word count shall only be deducted from the cost if agreed in advance as in the cancellation terms.
  • The Editor will supply the Client with their final invoice immediately upon return of the completed project.
  • Final payment should be then be made by the Client immediately.
  • If the Client wishes for the Editor to carry out a second read through of the manuscript after they have actioned the edits, they must arrange to do so within six months of the final edit being returned, unless a later date is agreed in writing beforehand.

Due to the nature of the following projects, payment will be required in full and upfront:

  • Blurb writing
  • Competition ready / short story editing
  • Beta Reading
  • Submission Critique and Editing
  • Back to Basics Polish
  • E-book and Paperback Formatting

Service Content Understanding

By signing these terms you confirm that you have read the full details of the service you require and are aware of what the Editor will and will not do with your manuscript.


  • Upon agreement of the costs and services required, the Client shall pay a non-refundable deposit amounting to 50% of the agreed costs unless the service is one which requires payment in full and upfront, or a payment plan as been set up, to secure their space in the Editor’s diary.
  • Should the client be unable to sign their acceptance of these terms using the form below, the payment of the deposit shall act as their agreement.

Cancellation policy

In the unlikely event that the Client cancels the project, the following terms apply:

  • Cancellation prior to the agreed start date: if the cancellation occurs with less than one month’s (30 days) notice then the Editor reserves the right to invoice for 100% of the costs outstanding.
  • Cancellation prior to the agreed start date: if the cancellation occurs with more than one month’s (30 days) notice but less than two month’s then the Editor reserves the right to invoice for 50% of the costs outstanding.
  • If cancellation occurs with more than two month’s notice to the agreed start date then no further charges will apply.
  • If cancellation occurs after the agreed start date then the Editor reserves the right to charge 100% of the costs outstanding.
  • Should the Client experience extraordinary or difficult circumstances (e.g. illness, crisis etc.), the Client should contact the Editor at their earliest convenience to discuss the terms set out here. The Editor hopes to be helpful and considerate in unexpected situations.
  • In the unlikely event that the Editor experiences extraordinary or difficult circumstances, the Editor will contact the Client, in writing, at their earliest opportunity to renegotiate the time frame of the project or find an alternate provider of the services for the Client.


  • The content of the manuscript will be kept in the strictest confidence at all times and will not be discussed with anyone other than the Client, unless express permission is given to the Editor, in writing, by the Client.
  • Under no circumstances shall the Editor share the Client’s files to any external websites, nor distribute them to any third parties unless express permission is given to the Editor, in writing, by the Client.
  • As per the conditions of the Data Protection Act 1998, the Client and the Editor may and can keep personal records of each other (e.g. contact information, etc.) and either may view the records the other holds to ensure they are up to date.


  • The content of the manuscript provided to the Editor by the Client will remain the property of the Client.
  • Any content created by the Editor during the editing/proofreading process will become the copyright property of the Client upon payment of the final invoice.


No guarantees are made by the Editor as to the saleability or marketability of the finished manuscript and the Editor will not be held accountable if the published book is not successful. Nor does the Editor accept responsibility for any negative feedback relating to any of the content on which the Editor has suggested changes and/or suggestions to improve the manuscript and the Client has decided not to take the Editor’s advice.

Quality Assurance

Please read My Promise To You

This is my assurance to you that I will do everything possible to ensure your manuscript is practically perfect and it details what you can expect, particularly in regards to a manuscript which has not been through previous rounds of extensive professional editorial reviews.

Legal jurisdiction

This agreement is subject to the laws of England and Wales, and both the Client and I, the Editor, agree to submit to the jurisdiction of the English and Welsh courts.

To my Clients,

Now that we have settled on a service and a date for the project to start, I ask that you complete the following contract-agreement form.

Please only complete this form if we have already had a conversation and agreed to work together, if not, please use my Contact form to get in touch to discuss your upcoming project.